NORFOLK COUNTY SHORT MAT BOWLS ASSOCIATION
CONSTITUTION
1.
TITLE
a)
The Association
shall be called the Norfolk County Short Mat
Bowling Association (N.C.S.M.B.A)
b)
It shall be
affiliated to the English Short Mat Bowling Association
(E.S.M.B.A), who shall be the governing body.
2. OBJECTS
a) To foster, promote and encourage the
sport of short mat bowling
within the county of Norfolk under the guidelines, rules
and
regulations of the
E.S.M.B.A.
b)
To control, administer and promote
Leagues and Competitions within
the County on behalf of its Member
Clubs.
c)
To arrange Matches and/or Competitions
with other Short Mat
Bowling Associations or Leagues
for the promotion of the sport or for
the benefit of its
Member Clubs.
d)
To liaise with its governing body and act
at all times in the interest of
its Member Clubs.
3.
MEMBERSHIP
a)
Membership of the
N.C.S.M.B.A shall be open to all clubs playing the
game
of Short Mat Bowls in Norfolk
as well as any clubs whose geographical situation makes it appropriate under
3(g) of the E.S.M.B.A Constitution.
b)
Individual players
of such Member Clubs must be registered to the
N.C.S.M.B.A
& the E.S.M.B.A.
c)
Any individuals
who wish to be registered as players with the
N.C.S.M.B.A
& E.S.M.B.A but are not members of a Member Club
may
apply through the N.C.S.M.B.A Membership Secretary but any
such individual granted
registration will not be entitled to voting rights
at any meetings held by
the N.C.S.M.B.A as membership of the
Association is
restricted to Member Clubs.
4.
FEES AND SUBSCRIPTIONS
a)
A yearly
subscription shall be fixed at each N.C.S.M.B.A Annual
General
Meeting for all Member Clubs and individual players.
b)
Any Member Club,
or individual player, who has not paid their
subscriptions
by the 1st October in any year will forfeit all rights and
privileges until the whole of the arrears have been paid.
5.
ADMINISTRATION AND STRUCTURE
a)
The Office Bearers
of the Association will be elected each year at the
Annual
General Meeting. The members shall hold office from the conclusion of the
Annual General Meeting at which they are appointed to the conclusion of the
following Annual General Meeting.
b)
Office Bearers of
the Association
President,
Vice-President, Chairman, Vice-Chairman, Secretary,
Assistant
Secretary, Treasurer, Assistant Treasurer, Membership
Secretary,
Assistant Membership Secretary, Competition Secretary,
Assistant
Competition Secretary, Press & Web Secretary, Assistant
Press
& Web Secretary, Records Secretary, Umpires Officer, Safeguarding Officer,
Assistant Safeguarding Officer
c)
The affairs of the
Association shall be conducted by a Management
Committee.
d)
The Management
Committee shall consist of the Office Bearers and
two
delegates from each of the recognised leagues formed which are the Breckland
League, The Bure League, The City of Norwich League, The Coastal League, The
N.C.S.M.B.A Summer League, The South Norfolk League, The Tens League, The
Thurne League & the Wensum League.
e)
Five Office
Bearers must be present at any meeting to form a quorum.
f)
The Management
Committee shall have the power to fill any vacancy.
g)
The Management
Committee shall have the power to set up special Sub-Committees at any time to
deal with specific matters.
h)
The Management
Committee shall have the power to elect any suitable person to serve on any
such Sub-Committee.
i)
Each Member of the
Management Committee present other than the Chairman shall have one vote. The
Chairman at the Meeting shall have a casting vote.
j)
A Register of
Attendance at all Meetings shall be kept and submitted for scrutiny at every
Annual Meeting.
k)
The Management
Committee or Sub-Committee(s) shall meet as often as business of the
Association requires. The Secretary shall consult with the Chairman and give as
much notice as possible to those entitled to attend.
l)
Recognised Leagues
must provide the N.C.S.M.B.A with a copy of their Constitution for the
N.C.S.M.B.A records. Any such League must notify the N.C.S.M.B.A of any changes
to their Constitution and provide a copy of the revised Constitution within 140
days of any change.
m)
Any League formed
that wishes to be recognised by the N.C.S.M.B.A must in the first instance
apply to the N.C.S.M.B.A for recognition and provide a copy of their
Constitution. If the N.C.S.M.B.A Management Committee supports that application
the N.C.S.M.B.A Management Committee will submit a motion to add the Leagues
name to 5d of the Constitution for the following Norfolk A.G.M.
6.
ANNUAL AND SPECIAL GENERAL MEETINGS
a) An Annual General Meeting shall be
held in June each year. Twenty-
one (21) days notice
shall be given by the Secretary to all Member
Clubs.
b) The Annual and Special General
Meetings shall be open to all Member
Clubs and individuals
registered as players with the N.C.S.M.B.A. Each
Member Club shall be
entitled to send two (2) delegates with the power
to vote. In the event of equality of voting
the Chairman of the meeting
shall have a casting
vote. Proxy voting will not be allowed and only the
votes cast on the day
will count.
c)
Notices of Motions
and Nominations for Officers must be received by
The
Secretary on or before the last day of March in each year. If no valid
Nominations have been submitted by the end of March then they may be made on
the day of the meeting.
d)
A Special General
Meeting may be called at any time by the Management Committee. A Special
General Meeting must also be called by the Secretary within 56 days of the
receipt by the Secretary of a request for such a meeting supported by at least
twelve (12) Member Clubs.
e)
The notice calling for a Special General Meeting must specify the
purpose for which it has
been called and no other business shall be
transacted.
7.
THE SECRETARY
a)
The Secretarys’
position shall be honorary. The Secretary shall keep a record of all business
transacted at all meetings.
b)
The Secretary
shall submit a report at the Annual General Meeting of
all
the relevant business conducted by the Association for the past year.
8.
THE TREASURER
The Treasurer’s position
shall be honorary. The Treasurer shall submit
a Financial statement to the Annual General
Meeting which has been
duly audited and must be
prepared to answer any questions relating to
the financial affairs of
the Association. The financial year will end 30th
April.
9.
DISPUTES AND APPEALS
a)
Any Member Club,
official of the County or individual may charge another Member Club or official
of the County or individual under one of the headings below – subject to the
Committee agreeing that there is a case to answer.
· Unsporting behaviour
· Misconduct
· Violent Conduct
· Conduct deemed likely to bring the sport into
disrepute
b)
On receipt in
writing, any charge, claim or complaint will be dealt with
in
accordance with the E.S.M.B.A Disciplinary Procedure.
c)
Any charge will be
heard by a Committee of three nominated by the
Chairman
and that committee will act on behalf of, and in the name of, the N.C.S.M.B.A
Management Committee. No person involved in the
complaint
or alleged offence or with direct connections with the
complainant
or alleged offender shall sit on this Committee.
d)
The Committee of
the N.C.S.M.B.A will conduct any disciplinary
matters
delegated by the E.S.M.B.A in accordance with the rules of
the
E.S.M.B.A Disciplinary Procedure.
e)
Any appeal against
the decision of the Norfolk
County
Committee
must be lodged with the E.S.M.B.A in accordance
With
the E.S.M.B.A Appeals Procedure.
f)
Any breach of the
County Squad Code of Conduct may be dealt
with
by the Team Manager not through the above procedure.
Players
can appeal against the Team Manager’s decision by lodging an appeal in writing
to the Secretary. Any appeal will be heard by a
Committee
of three appointed by the Chairman and will be conducted in accordance with the
E.S.M.B.A Appeals Procedure.
10.
SEVERANCE OF MEMBERSHIP
a)
The Management
Committee shall have the power to suspend or
terminate
the membership of any Club.
b)
The Management
Committee shall have the power to suspend or
terminate
the registration of any Individual Player.
11.
CONDITIONS OF PLAY
The E.S.M.B.A Laws of the Game
shall apply to all games. These rules
can be varied or modified to
enable the easier running of any Competition.
Any such modifications may only be
done with the approval of the
Association and will only apply to
that Competition or League.
12.
ALTERATION OF CONSTITUTION
Changes to the Constitution shall
require a majority of at least two thirds of
the votes cast.
13.
POWERS OF THE MANAGEMENT COMMITTEE
The Management Committee shall have the power
to interpret the rules and
Constitution of the N.C.S.M.B.A
and deal with all matters not specifically
provided therein.
14.
NOTICE OF CHILD AND VULNERABLE ADULT
PROTECTION
POLICY
Norfolk County Short Mat Bowls
Association fully accepts its legal and
moral obligation to exercise its
duty of care and to protect all children and
vulnerable adults participating in
its activities, and to safeguard their welfare.
We are committed to do this by
acknowledging that:
· the welfare of
the individual is paramount;
· each individual
irrespective of age, gender, religion, race or disability has
the right to protection from
abuse;
· each individual
has a right to be safe, and to be treated with respect and
dignity.
We shall use our best endeavours
to ensure that:
· all allegations
of abuse are taken seriously;
· the response to
them is swift and appropriate;
· the
effectiveness of our policy is reviewed annually;
· a responsible
person shall be appointed annually as Safeguarding Officer
to whom members can address
any concern.
The N.C.S.M.B.A is committed to
promoting a safe environment in which
children and vulnerable adults can
enjoy taking part in short mat bowls.
The Safeguarding Officer and the
Assistant Safeguarding Officer shall have
the right to keep confidential any
information regarding allegations made or
received without having the
requirement to bring the matters to the attention
of the Management Committee.
APPENDIX TO NORFOLK C.S.M.B.A
CONSTITUTION
For the information and
reference of Norfolk
C.S.M.B.A Member Clubs, Recognised Leagues & registered players
THE PROCEDURE FOR
THE APPOINTMENT OF THE NORFOLK
COUNTY TEAM MANAGER AND ASSISTANT MANAGER
The
post of Norfolk County Team Manager, which can be a
playing or non-playing role, is a two-year appointment starting on April 1st
2000 and appointed every two years thereafter. All clubs affiliated to the Norfolk C.S.M.B.A will be
notified in writing by the seventh of January of the year in which the post is
due to be filled. Applications for the post must be received by the Norfolk
C.S.M.B.A Secretary by the seventh of February. The only exception to this will
be the current holder of the post whose application will be assumed unless the
Secretary is informed otherwise. Applicants may be requested to attend an
interview that will be conducted by the Management Committee. The Management
Committee will then vote on the position of the County Team
Manager.
VOTING PROCEDURE
FOR THE COUNTY TEAM MANAGER
All
applicants take part in the first round of voting. When this is complete the
lowest scoring candidate will drop out and the process will continue until
there are only two candidates left. There will then be a straight vote between
these candidates to determine the winner. If, however, one candidate receives
51% of the vote in any round of voting the process will stop and that candidate
will be declared the winner. If the Management Committee is of the opinion that
they do not have a suitable candidate for the post of County Manager
they may appoint a caretaker Manager with a view to filling the post at the
earliest opportunity. Any proposal made that no suitable candidate has applied
must be made prior to the first round of voting. All voting for the position of
County Manager will be by means of a written
ballot.
APPOINTMENT OF THE
ASSISTANT MANAGER
Following
the appointment of the County Team Manager, the Management Committee will appoint
the Assistant County Team Manager. This post will run
for the same two-year period as the County
Team Manager. The
Management Committee will consult with the successful applicant for the Team
Manager’s post before appointing the Assistant Team Manager.
Procedure adopted 5-5-99
Amended 17-9-03, 9-11-05 &
20-1-10
NORFOLK COUNTY TEAM MANAGER – JOB DESCRIPTION
1.
To select the Norfolk County
Squad (within the boundaries outlined in the Norfolk County
Squad Selection Procedure set by the Management Committee) prior to the
commencement of each winter season and issue squad list to the Norfolk
Secretary prior to the opening match.
2.
To be ultimately
responsible for selecting both Norfolk Premier and “A” teams in the winter
season and for selecting the Norfolk
team in the summer.
3.
To ensure players
selected for matches are aware of their selection and any travel arrangements
for games.
4.
To liaise with
the E.S.M.B.A Inter-County Competition Secretary.
5.
To ensure that
once the E.S.M.B.A fixture lists are published all home venues are booked
without delay.
6.
To ensure that
result sheets and scorecards are available for county games and that they are
correctly completed.
7.
To liaise with
opposing teams point of contact concerning venues, meals and refreshments as
well as any other matters relating to games and to liaise with Lakeside
regarding meal requirements.
8.
To ensure squad
members receive a copy of the County Squad Code of Conduct prior to the start
of the winter season.
9.
To deal with any
minor infringement of this code by any player and take appropriate action in
conjunction with the Assistant Manager and County Captain. In the event of what
the Manager decides is a serious breach of the code of conduct, the Manager
will report the matter to the Management Committee of the Association for their
consideration.
10.
A scale of
charges relating to playing and travelling are currently in operation. The
County Team Manager will arrange a meeting with the Assistant Manager and the
County Captain prior to each winter season to review this scale.
11.
To ensure that
all squad members and the County Secretary are supplied with a copy of charges
prior to each winter season.
12.
To appoint a
County Captain and Vice Captain prior to each winter season.
13.
To liaise with
the County Treasurer on County fund matters including banking, payments,
receipts etc and to supply paperwork to County Treasurer as required as well as
ensuring a raffle takes place at home games for fundraising purposes.
14.
To supply result
information to Press Officer after each game.
15.
To supply I.T
Officer with selected teams to post on website.
16.
To provide County
Manager’s Reports for N.C.S.M.B.A Committee Meetings and for the Norfolk A.G.M.
17.
To ensure that
the Competition Secretary is supplied with county squad invitations for
presentation to County Champions at presentation ceremonies.
18.
To liaise with
the N.C.S.M.B.A Management Committee regarding any entries into the E.S.M.B.A
organized Inter-County Competitions.
NORFOLK COUNTY
SQUAD SELECTION PROCEDURE
1. All Norfolk County
Champions from previous winter season to receive invitation.
2. Any Norfolk
registered England National Champions from previous winter season to receive
invitations.
3. Any Norfolk
registered current England squad members to receive invitations.
4. The Top 30 players in the County Squad Qualification Points
List issued at the end of the previous
winter season to receive invitations. The remainder of squad places to be made
up by direct selection by the County Team Manager.
NORFOLK COUNTY
SQUAD CODE OF CONDUCT
The following code
applies to all Norfolk players invited to play for the County Team
1.
You must at all
times show courtesy to opposing teams, as well as fellow team players.
2.
You must play to
the current ESMBA rules, or as modified for the event.
3.
You must not
manipulate the rules to gain advantage.
4.
You must play in
a competitive manner, but be fair and sporting.
5.
You must without
question accept all umpiring and line decisions.
6.
You must not
deliberately time waste.
7.
You must accept
all Team Management decisions including the right to change or move players.
8.
Whilst a member
of the County Squad, when playing or watching any short mat bowls game, you
will be expected to behave in an impeccable manner to all bowlers and
spectators. The following are examples of games: any ESMBA arranged or
recognised event, any Norfolk arranged or recognised event, any league game,
club game or friendly game.
Disciplinary action may be
taken against any current County Squad member who breaches the above code.
DRESS CODE
All Squad Members are expected to wear a GREEN BLAZER. After playing
their third game, player/s will be presented with County colours.
(a) Male dress, mid grey trousers, white shirt with
collar, County tie (currently green) or such alternative male dress as jointly
agreed by the Norfolk County Team Manager, the Norfolk County Team Captains,
and the Chairman of Norfolk County SMBA.
(b) Female dress, mid grey skirt (not split or above the
knee), tailored trousers or cullottes, white blouse, County cravat (currently
green) or such alternative female dress as jointly agreed by the Norfolk County
Team Manager, the Norfolk County Team Captains, and the Chairman of Norfolk
County SMBA.
(c) A maximum of two lapel badges may be worn on County
blazers.
(d) County bowls stickers to be used when playing for or
representing Norfolk.
(e) County players are expected to wear County colours
when supporting the County Team.
NCSMBA Policy on
League Committee Officers and League Delegates
Only NCSMBA registered players can serve as Officers on any League
Committee formed to administer Leagues consisting solely of Member Clubs of the
NCSMBA. Only NCSMBA registered players can serve as Officers, or League
delegates, on the NCSMBA Management Committee.
NCSMBA Policy on
copyright of NCSMBA information published on web-sites.
Copyright
of league tables, league results and cup results is retained by the NCSMBA. Any
recognized Norfolk League or Member Club is allowed to freely publish it’s
results and tables on any web-site it wishes but it must be made clear to any
web-site owner or web-master that the NCSMBA retains copyright of all such
information. Any such web-site owner or web-master should confirm their
acceptance of this fact in writing to the league or club concerned and a copy
sent to the NCSMBA Secretary to be kept on file.
For Information of
Casual Users of NCSMBA Equipment
1.
Contact the
County Chairman, Selwyn Goldsmith, to check if any other short mat bowls event
is arranged at Lakeside, and if the equipment is available, on the proposed
date of your event.
2.
All arrangements
for your event must then be made directly with Lakeside Country Club. Contact
Alex Manson 01603-879443
3.
A letter should
then be sent to the Norfolk Secretary, Jane Frary, requesting use of the
equipment.
4.
YOU
MUST arrange with a key-holder to
obtain a key for the equipment box that contains the jacks, blocks and
foot-mats. Please note; Lakeside do not hold a spare key for this box. There
have been two previous occasions when casual users have failed to arrange to
obtain a key for the box and have then forced entry and damaged the lock. If
this occurs again the user will be charged for replacement of the lock and keys
and the repair of the box if necessary.
5.
Please note where
items of equipment are stored when removing them from the storeroom. Ensure
that items are put back in the same locations after use. All Verde mats are
numbered (in the ditch area) and also have their own numbered covers. They must
be put back in their own covers to avoid inconvenience to other users. Mats
must be correctly rolled up so that they do not sustain any damage when in
storage.
6.
Leagues/clubs/individuals
are responsible for the equipment while in their care and for ensuring all
equipment is correctly stored away after use. Please take care not to mix
Norfolk’s short mat bowls equipment with Lakeside’s own equipment. It is
advisable to move any Lakeside equipment such as delivery mats and jacks away
from the rinks you are using before getting out NCSMBA equipment.
Equipment Box Keyholders
Selwyn Goldsmith (Chairman)
01603-403628
Lianne Mills (County Manager)
01603-717721
Peter Smart (Competition
Secretary 01603-429589
Bob Oatway (Assistant Comp
Sec) 01953-606902
Teresa Goldsmith (Over 60’s
Organiser) 01603-403628
Avril Grapes (Over 60’s
Organiser) 01603-868526
Norfolk County Cup
Rules
All games played to ESMBA rules
All players must be registered to ESMBA & NCSMBA
Current Entry Fee per team is £6
Each team shall consist of 4 triples playing 15 ends, 2 woods
NO trial ends. Players can
only play for one club in this competition per season
Scoring; 2 points for each win and 1 point for a draw, if match is
drawn on points then “shots for” will determine winners. If shots are also
level then 1 triple from each side will play an extra end(s) until a result is
assured.
Home team to arrange fixture with away team, away team to be given 3
match dates. If the away team cannot play on any of the dates offered then the
match will be awarded to the home team. If the home team cannot offer 3 dates
the tie will be played at the away venue with the away side offering 3 dates.
If the home team cannot play on these dates the tie is awarded to the away
side.
Once the fixture has been arranged and both clubs have sufficient
registered players then the fixture must be completed. If one team cannot
fulfil the fixture they will forfeit the match.
The draw for the opening rounds of the competition will take place at
the NCSMBA AGM. The teams entered will be announced prior to the draw. Playing
dates will be announced at the AGM.
The Final venue to be arranged at the venue of a losing club after the
First Round. All clubs in the competition to be informed of the date and venue.
Play-by dates to be adhered to: Clubs cannot arrange games outside of these
dates WITHOUT the permission of the NCSMBA Competition Secretary.
All scorecards to be laid down on a table, shuffled, the away Captain
to mark cards to indicate which triple plays on which mat.
Home team to post result card to NCSMBA Competition Secretary within 7
days.